What factors affect charter bus prices?

Charter bus prices depend on: trip duration (hourly rate), distance traveled (per-mile rate), pickup location (deadhead mileage), and vehicle type.

Is there a minimum charge?

Yes. All trips require a 5-hour minimum at the hourly rate, plus the booking fee. Charter buses also have a $950/day minimum for multi-day trips.

Do you charge fuel surcharges or hidden fees?

No. Fuel, insurance, and your driver are all included. The only additions are driver gratuity, tolls, and parking — quoted upfront.

How do I get a charter bus quote?

Get a free charter bus quote in under 2 minutes with our online calculator, or call (214) 530-8364 for complex trips.

Are your prices locked after I book?

Yes. Once you sign the service agreement and pay your 25% deposit, your price is locked — no surge pricing, no increases.

Is chartering cheaper than rideshare for groups?

Almost always. For groups of 15+, a charter bus costs $20-35/person vs. $40-65/person for rideshare with surge pricing.

Do you offer discounts for recurring bookings?

Yes. Corporate clients with recurring needs receive preferred rates. Contact us to discuss volume pricing.

Transparent Pricing

How Much Does a Charter Bus Cost in Texas?

Honest charter bus rental prices with no hidden fees and no surge pricing. See our rates, compare options, and get a free quote in 2 minutes.

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Our Rates

Charter Bus Rates at a Glance

Compare charter bus rental prices for our two vehicle types. All rates include a professional CDL-licensed driver, fuel, and $5M liability insurance.

Pricing Metric	Charter Bus	Sprinter Van
Booking Fee	$125	$85
Hourly Rate	$185/hr	$85/hr
Per-Mile Rate	$4.25/mi	$3.50/mi
Capacity	56 passengers	13 passengers
Minimum Hours	5 hours	5 hours
Daily Minimum	$950/day	N/A
Standby Rate	$95/hr	$43/hr
Deadhead Rate	$3.19/mi (75%)	$2.63/mi (75%)

Charter Bus

Booking Fee$125

Hourly Rate$185/hr

Per-Mile Rate$4.25/mi

Capacity56 passengers

Minimum Hours5 hours

Daily Minimum$950/day

Standby Rate$95/hr

Deadhead Rate$3.19/mi (75%)

Sprinter Van

Booking Fee$85

Hourly Rate$85/hr

Per-Mile Rate$3.50/mi

Capacity13 passengers

Minimum Hours5 hours

Daily MinimumN/A

Standby Rate$43/hr

Deadhead Rate$2.63/mi (75%)

Deadhead mileage (garage-to-pickup) charged at 75% of the live mileage rate beyond a 50-mile radius from our Dallas depot.

What You Get

Everything in Your Charter Bus Rental Cost

Included

Professional CDL-licensed driver
Fuel for entire trip
Liability insurance ($5M coverage)
Vehicle cleaning and preparation
Onboard A/C and restroom
Luggage storage compartments
Real-time GPS tracking
24/7 dispatch support

Not Included

Driver gratuity (15-20% recommended)
Tolls and parking fees
Overnight driver hotel (multi-day trips)
Event-specific permits

These items are quoted separately so you only pay for what your trip actually requires.

Real Trip Examples

What Does a Charter Bus Actually Cost?

See real charter bus rental cost examples for popular Texas trips. Every scenario uses our actual pricing formula with no estimates and no surprises.

DFW Airport to Downtown Dallas

Airport Transfer

56 passengers, one-way, ~25 miles

Breakdown

Booking fee ($125) + 5 hrs x $185/hr ($925) + 25 mi x $4.25/mi ($106)

$1,156total

~$21/person

vs. $35-65/person for rideshare surge pricing

Dallas to Austin Day Trip

Day Trip

56 passengers, round trip, ~400 miles, 12 hours

Breakdown

Booking fee ($125) + 12 hrs x $185/hr ($2,220) + 400 mi x $4.25/mi ($1,700)

$4,045total

~$72/person

vs. $120+/person for rental cars + gas + parking

Wedding Shuttle Circuit

Wedding

56 passengers, 6-hour local circuit, ~30 miles

Breakdown

Booking fee ($125) + 6 hrs x $185/hr ($1,110) + 30 mi x $4.25/mi ($128)

$1,363total

~$24/person

vs. coordinating 15+ Ubers at $25-40 each

3-Day Corporate Retreat

Multi-Day

56 passengers, 3 days, ~600 miles total

Breakdown

Booking fee ($125) + 3 x $950/day ($2,850) + 600 mi x $4.25/mi ($2,550)

$5,525total

~$99/person for 3 days

vs. $200+/person for 3 days of rental cars + parking

Cost Comparison

Charter Bus Prices vs. the Alternatives

When you compare charter bus prices side by side with rideshares, rental cars, and parking, the math is clear: chartering is the smartest move for groups of 15 or more.

Scenario: 40 people, Dallas to AT&T Stadium round trip on game day

10 Uber XLs (surge pricing)

Surge pricing, split groups, no guaranteed arrival time

$1,800 - $2,400

$45-60/person

8 Rental Cars + Gas + Parking

8 drivers needed, $60/car parking, traffic stress

$1,600 - $2,000

$40-50/person

1 Charter Bus (Texas Bus Services)

None — driver handles everything

$1,250 - $1,400

~$32/person

Save $400-$1,000 and keep your entire group together.

Get a price for your group

How It Works

How We Calculate Your Charter Bus Rate

Our charter bus rates follow a transparent formula. No hidden fees, no surprise charges — just honest pricing you can verify before you book.

Booking Fee

A flat fee covers scheduling, dispatch coordination, and driver assignment. Charter Bus: $125. Sprinter Van: $85.

Hourly Charge

Your driver's time from pickup to final drop-off. Charter Bus: $185/hr. Sprinter Van: $85/hr. 5-hour minimum applies.

Mileage Charge

Every mile your bus travels on your route. Charter Bus: $4.25/mi. Sprinter Van: $3.50/mi.

Deadhead (if applicable)

If your pickup is 50+ miles from our Dallas depot, we charge 75% of the live mileage rate for the trip to reach you. Within 50 miles? No deadhead charge.

Total = Booking Fee + (Hours x Hourly Rate) + (Miles x Per-Mile Rate) + Deadhead

For most trips, the hourly or mileage charge dominates. You are never double-charged at full rate for both.

Pricing FAQ

Charter Bus Pricing Questions, Answered

The charter bus cost for a full day in Texas typically ranges from $1,200 to $2,500, depending on mileage and hours. Our daily minimum is $950 plus the booking fee and mileage. For a local 8-hour day with moderate driving, expect around $1,800. Get an exact quote in 2 minutes with our online calculator.

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